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Topics: Outsourcing

You might wonder if there’s a better way to handle data entry tasks in your firm. There is: You can outsource. But how will you know it’s the right time

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Your answers to these questions below will give you a good indication.

1. Do You Need More Time?

Data entry isn’t always the quickest task to complete. In fact, as easy as it is, it can eat up a lot of time—especially if you have a lot of data to enter. 

You need to ask yourself whether your time is best spent on this task or if you could be putting your talents to use elsewhere in your company. Maybe you should be making marketing decisions or thinking about a strategic plan

If you and your team members find yourselves working too often on data entry and falling behind on other important tasks, it’s time to outsource to skilled experts.

2. Are You Using the Best Tools?

Data entry specialists use a wide variety of tools to make the task more efficient and painless. You likely have your own set of tools for data entry—but are they the best ones? 

For most companies, the answer is no. Data entry just isn’t important enough for the management team to consider investing in better tools. 

You can get access to the best tools to make data entry more efficient just by teaming up with an outsourcer.

3. Could You Save Time?

Data entry is one of those tasks that can take an inordinate amount of time. Sometimes, the sheer amount of data means you’ll have to spend hours entering it. In other cases, inefficient processes, outdated tools, or even an inexperienced team member can make a mountain out of the data entry molehill.

The issues of inefficient processes and inexperienced team members can be solved by turning to an outsourcer. Outsourcers have had a chance to perfect their processes by working with a number of clients on different projects. Their team members are also well-trained and experienced as a result. The outcome is a faster turnaround time for your project.

4. Could You Save Money?

Cost is a typical concern when it comes to outsourcing. Most business leadership groups are concerned about overheads since they eat into profit margins. Profits are maximized when overhead costs are minimized. It’s in the best interests of virtually every business to work on getting costs as low as possible.

An inefficient data entry process is definitely not going to minimize the costs associated with the project. In fact, it will probably increase the project’s price tag. Instead, look to lower costs by outsourcing. Since outsourcers employ a better process and data entry specialists, they’ll be able to work faster, saving you both time and money.

5. Is Your Data Clean?

One huge concern for any data entry team is the accuracy of the data they input. Human error is all too common, which leads to a database full of mistakes and inaccuracies. These mistakes can cause big problems later on down the line.

If you want to reduce your need for a future data cleanse, consider outsourcing. You can get a cleaner input by working with experts who use tools to reduce errors.

A Better Way

After answering these questions, you probably have a good idea of why outsourcing your data entry is such a great idea—and whether or not it’s the right time for your company to engage a partner provider.


Jason Henning

Jason Henning

Jason is the senior vice president of Bill Gosling Outsourcing’s offshore location in the Philippines. He began this role in 2012 and was an integral part of the company’s development. Jason has over 10 years of experience in international operations; he managed all aspects of operations, profitability, and business development for Convergys’ offshore accounts receivable management. He’s also an avid golf player and a Delta Million Miler traveler.

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